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SAP Certified Implementation Consultant SAP Business One 2007 Sample Questions:

1. Murielle, from Noah industries, issued a purchase order for 100 inventory items. The vendor delivered only 75 items, and promises to deliver the remainder in two or three weeks. Murielle wants to generate a goods receipt PO to reflect the receipt of the items in stock, but does not know how to enter a partial delivery in the system. What is the best way to do this?

A) Reduce the amount on the original purchase order to match the delivered amount before creating the goods receipt PO. Create a separate purchase order for the remaining quantity.
B) Create a goods receipt PO based on the original purchase order, and copy the entire quantity. Then add an additional row with negative quantity, so the purchase order remains open with the appropriate quantity.
C) Create a goods receipt PO based on the original purchase order, and modify the quantity selected from the purchase order. This way, the purchase order remains open with the appropriate quantity.
D) Create a goods receipt PO for the actual quantity delivered, and save it as a draft. When the rest of the items arrive, link the original purchase order so it will be closed.

2. Roy would like to record the budget for the new upcoming fiscal year. The budget for the new year will be very similar to the one for the current year. Does Roy have to type in the new budget for the new fiscal year?

A) No. Roy can use the Define Budget function and base his new budget on the budget amounts from last year.
B) Yes. A new budget scenario must be created for every new fiscal year.
C) No. Roy can use the Copy Scenario function to copy budget amounts from last year.
D) No. Roy can use the Import Scenario function to import budget amounts from last year.
E) Yes. Since the default G/L accounts can be different for each fiscal year, Roy must type in the new budget.

3. How does the system reconcile invoices that qualify for discount?

A) During automatic type internal reconciliation, the system applies the discount to eligible invoices and payments and automatically reconciles the items.
B) When you select eligible invoices during payment processing, you can manually apply cash discount to the invoices so that reconciliation occurs.
C) When you select eligible invoices during payment processing, the system prompts you to apply the discount so that reconciliation can occur.
D) When you select eligible invoices during payment processing, the system automatically applies the discount so that reconciliation occurs.
E) When you select eligible invoices during manual type internal reconciliation, the system applies the cash discount if you select a single payment. Then you can reconcile the items.

4. Which types of accounts should you reconcile externally?

A) All G/L accounts where an open debit must be followed by a credit in order to complete and close open items.
B) Bank accounts that must match to an external financial statement.
C) Business partner accounts that must match to the business partner's own account or system.
D) G/L accounts used as clearing or suspense accounts during payment processing.

5. Jim from Simons Inc. works in the purchasing department. Explain to him what happens once a goods receipt document has been added based on a purchase order.

A) Stock levels are updated in the system.
B) The purchase order is cancelled.
C) The system creates an accounting transaction to record the change in inventory value.
D) A link to an A/P Invoice is created.

Solutions: