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NEW QUESTION 35
CONTROLLING A STAGE
During stage 4, an issue was raised by an ABC trainer that the 'classroom-based training materials' contained errors, even though they were signed off during stage 3. They had been based on materials from a previous course and still contained references to that course. The impact of this issue is now being assessed.
Here are three actions that were carried out as part of the 'controlling a stage' process.
During which activity (A-F) should each action happen?
Choose only one activity for each action. Each activity can be used once, more than once, or not at all.
Answer:
Explanation:
Explanation
NEW QUESTION 36
Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for
this question in the Scenario Booklet, answer the following 5 questions.
The Stage Plan for stage 3 has been produced.
The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are
being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago
the professional photographer produced the photo session schedule based on the operational staff schedule.
The operational staff schedule is produced weekly and maintained by the Engineering Manager.
None of the E500 change budget has been used to date and this is available for the stage.
Which 2 statements apply to the Monitoring and control section?
- A. Move entry 12 because the Highlight Reports are deliverables of this stage and should be shown under
Product descriptions. - B. Delete entry 14 because the Product Status Account is NOT an ad-hoc report. It is produced at the end of
each stage to identify any variations between planned status, reported status and actual status of the
stage's products. - C. Delete entry 13 because this is part of the Controlling a Stage process.
- D. No change to entry 12 because this describes how the Project Board will control the stage.
- E. Delete entry 11 because this relates to the monitoring and controlling of the Project Plan, not the Stage
Plan.
Answer: D,E
NEW QUESTION 37
Scenario
Additional Information
Product Description
Quality notes from the Daily Log
The Director of Information Technology Division (DIT) has been asked to ensure that any changes to the outsourced staff employment contracts adhere to employment law. The DIT will review future job descriptions of the transferred staff before the final contract is signed with the selected service provider.
The service level agreement between MFH and the selected service provider will specify the type and quality of service required. The selected service provider must follow the industry standards for providing outsourced services.
MFH has a quality management system which contains a document control procedure for all its documentation, however this does not include change management.
All project documents will be subject to a quality review. Nominated products will require a formal approval record signed-off by the quality review chair.
Extract from the draft Quality Management Strategy (may contain errors) Introduction
1. This document defines the approach to be taken to achieve the required quality levels during the project.
2. The Project Board will have overall responsibility for the Quality Management Strategy.
3. Project Assurance will provide assurance on the implementation of the Quality Management Strategy.
Quality management procedure - Quality standards
4. The selected service provider will operate to industry standards for providing outsourced services.
5. MFH document standards will be used.
Records
6. A Quality Register will be maintained to record the planned quality events and the actual results from the quality activities.
7. Configuration Item Records will be maintained for each product to describe its status, version and variant.
8. Approval records for products that require them will be stored in the quality database.
Roles and responsibilities
9. The DIT will check that the employment contracts for outsourced staff adhere to employment law.
10. Team Managers will provide details of quality checks that have been carried out.
11. Team Managers will ensure that the Quality Register is updated with the names of team members who are involved in the review process.
12. The Senior User will review the Product Descriptions of the products to be produced by the selected service provider to ensure that they can be achieved.
Which is a correctly defined acceptance criterion for the service level agreement (SLA) with the selected service provider?
- A. Any changes to the SLA must be managed through formal change control.
- B. The SLA must extend for the full duration of the service contract.
- C. External consultants are to assist in the creation of the SLA.
- D. The selected service provider should be located locally.
Answer: B
NEW QUESTION 38
Which of the following is NOT a trigger for the project manager to authorize a work package?
- A. Stage Authorization
- B. Exception plan approved
- C. Reporting highlights
- D. Corrective Action
Answer: C
NEW QUESTION 39
What will be the impact on the benefits?
- A. Increased savings of E5m over 10 years from the new initiative to centralize the services provided by the
Facilities Division. - B. An additional cost of E1.5m to deliver the services provided by the Facilities Division.
- C. Outsourcing project cost reduced by 50%.
- D. Reduced savings, now E10m over 10 years.
Answer: D
Explanation:
Explanation/Reference:
Change Theme
Question Set 2
NEW QUESTION 40
Scenario
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under either the Records or Reporting headings?
- A. The evaluated net effect of all risks will be updated at the end of each stage and included in the End Stage Report.
- B. The Change Authority will report monthly to the Project Manager on the status of the change budget.
- C. Project Support will maintain the Risk Register.
- D. Risks that are likely to occur within the next two weeks should be recorded as imminent.
- E. A summary of risks will be maintained and included with the monthly Highlight Reports to the Project Board.
Answer: A,B
NEW QUESTION 41
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2.Work is to start at the beginning of week 2 (Stage 4).
3.The project will take two years to complete, at an estimated cost of (GBP)2.5m. Tolerances
4.None.
Constraints
5.MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.Installation work must take place during MFH normal working hours.
7.+(GBP)10,000 / -(GBP)25,000.
Reporting arrangements
8.Highlight Report every Monday by 10.00 am.
9.The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Techniques, processes and procedures or Constraints sections?
- A. Delete entry 7 because this should be contained in the Quality skills required section of the Product Description.
- B. Add 'There must be minimum disruption to current services' to Constraints.
- C. Delete entry 1 because this section should contain the techniques, processes and procedures required for specialist product development.
- D. Delete entry 6 because this applies to Office Moves Limited and is therefore outside the Work Package.
- E. Move entry 5 to Techniques, processes and procedures because this is a technique which staff should be aware of.
Answer: A,D
NEW QUESTION 42
INITIATING A PROJECT
Here are three items of information relating to the 'initiating a project' process for the project.
As part of which activity (A-F) should this information be recorded?
Choose only one theme for each activity. Each theme can be used once, more than once, or not at all.
Answer:
Explanation:
Explanation
NEW QUESTION 43
The team member collating the list of customers has now forecast that it will NOT be complete by the end of this stage as originally planned, due to a number of new prospective customers' details not yet being available.
What action should the team member take?
- A. Report the forecast delay in the next Checkpoint Report to the Executive.
- B. Make an entry in the Risk Register so the Project Manager can decide on appropriate action.
- C. Add the product to the next Stage Plan in order to allocate additional resources and complete the work.
- D. Raise an issue to inform the Project Manager.
Answer: D
Explanation:
Explanation/Reference:
Progress Theme
Testlet 2
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2. Work is to start at the beginning of week 2 (Stage 4).
3. The project will take two years to complete, at an estimated cost of E2.5m.
Tolerances
4. None.
Constraints
5. MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6. Installation work must take place during MFH normal working hours.
7. +E10,000 / -E25,000.
Reporting arrangements
8. Highlight Report every Monday by 10.00 am.
9. The report must contain a summary of all products worked on during the previous week.
10. Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion.
NEW QUESTION 44
Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.
Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues. lessons and quality results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
There is no project schedule in the Project Initiation Documentation. How can project progress be tracked without a schedule to track against?
- A. Progress can be recorded and tracked using the product checklist, with the planned and actual quality management activities captured in the Daily Log.
- B. This is an error as a Gantt chart or some form of time line, where actuals will be recorded and tracked against the planned schedule of delivery, is mandatory.
- C. With a clear end date of 30 November, and a small number of Work Packages, the Project Board should track project progress using individual Team Plans.
Answer: A
NEW QUESTION 45
The Health and Safety Training Project is part of a programme of strategic expansion, which is important for
ABC Company's continued operation. At the end of stage 2, the estimated project costs are greater than the
expected benefits in the business case. The project board has reviewed the situation and asked programme
management to decide whether the project should be closed prematurely.
Is this an appropriate application of the 'manage by stages' principle, and why?
- A. No, because this contradicts the 'manage by exception' principle.
- B. No, because the project board should decide whether to continue with the project.
- C. Yes, because decisions about closure should be escalated to programme management, unless otherwise
instructed. - D. Yes, because the project board should escalate significant decisions to programme management.
Answer: C
NEW QUESTION 46
The Calendar project was delivered as originally planned, and Is now preparing for planned closure.
Lines 1 to 6 in the table below consist of an assertion statement and a reason statement. For each line identify the appropriate option, from options A to E, that applies. Each option can be used once, more than once or not at all.
Answer:
Explanation:
Explanation
NEW QUESTION 47
Which of the following statements is FALSE regarding the Continued Business Justification?
- A. If the project is no longer justified it should be stopped
- B. The justification for the project may change
- C. The justification for the project should remain valid
- D. The justification for the project must remain the same throughout the project
Answer: C
NEW QUESTION 48
HOTSPOT
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2. Work is to start at the beginning of week 2 (Stage 4).
3. The project will take two years to complete, at an estimated cost of £2.5m.
Tolerances
4. None.
Constraints
5. MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6. Installation work must take place during MFH normal working hours.
7. +£10,000 / -£25,000.
Reporting arrangements
8. Highlight Report every Monday by 10.00 am.
9. The report must contain a summary of all products worked on during the previous week.
10. Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion At the end of stage 3, the service provider will be selected and the contract awarded. During stage 4, the Account Manager for the selected service provider will work with the Project Manager to complete the transition of the services to the selected service provider.
Hot Area:
Answer:
Explanation:
NEW QUESTION 49
Which 2 statements apply to the Derivation section?
- A. Add 'Professional photographer'.
- B. Move entry 12 to Composition, because this is within the scope of this project.
- C. Delete entry 11 as this is already correctly shown under Development Skills required.
- D. Move entry 9 to Composition because this is within the scope of the project.
- E. Delete entry 10 because this is NOT a source product for this project.
Answer: B,C
NEW QUESTION 50
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